You can enhance a slide by adding a video clip or sound. Inserting a video clip (also called movie clips or files), but relying on multimedia effects to carry your presentation often backfires. Too much sound and motion during a presentation is ultimately confusing to your audience. Used judiciously, however, video and sound effects can quickly catch your viewers’ attention.
Insert a video or movie clip
You can insert one or more video clips — that is, movies — into any slide. You might want to play a video quote from your product manager, for example, or run a short documentary movie for a fund-raising event. You could even create a video for product tutorials and educational materials.
Most of the movie clips stored in the Clip Organizer are simply animated .gif files, small files that contain an animated sequence of images. If you imported your own movie files into the Clip Organizer, you will find them there, too, generally stored in .avi format. You might be able to find additional movie clips on your network, intranet, or the Internet.
Tip Before you insert video clips, think about the environment you’ll be presenting in. Does the computer you’ll use have the necessary hardware (such as a sound card, speakers, and an enhanced video card) for playing the multimedia items during your presentation? You might consider adding only a few multimedia elements just in case. If the machine you give your presentation on doesn’t support them, plan an alternate way to make your presentation compelling. With this basic detail considered, you’ll find that adding video and sound is the same as adding any other item to your slides, and the special effects are truly exciting.
To insert a movie into a slide, follow these steps:
Insert a movie using Clip Organizer
1. Display the slide in which you want to add a video clip.
2. On the Insert menu, point to Movies and Sounds, and then click Movie from Clip Organizer.
You can now browse the Clip Organizer for a movie clip. PowerPoint will open the Clip Art task pane and will select the Movies option in the Results should be drop-down list. You can use the Clip Art task pane to locate a video clip stored on your computer or on the Office Online Web site.
3. Click the movie you want to add to your slide.
Note Some of the layouts you can apply to a slide (using the Slide Layout task pane) add a group of buttons to the slide for inserting various types of objects. These are known as Content Layouts or Text and Content Layouts. If you’ve applied such a layout to your slide, you can insert a video clip from the Clip Organizer by clicking the Insert Media Clip button and selecting a video clip in the Media Clip dialog box (which displays both movie and sound clips). However, the Clip Art task pane (or the freestanding Clip Organizer program) provides more features for locating and inserting a video clip and usually makes the task easier.
Insert a movie from a file
You can insert a movie from a movie file on a local disk, a shared network location, or an Internet site.
1. On the Insert menu, point to Movies and Sounds, and then click Movie from File.
2. Select the movie file in the Insert Movie dialog box, and then click the OK button.
If you selected a movie clip in animated .gif format, the animation will run automatically the entire time the slide is displayed in a slide show. If, however, you selected a movie in another format (such as .avi), PowerPoint will display a message box letting you choose when the movie will play.
* To have the movie play automatically when the slide is displayed in a slide show, click the Automatically button.
* To have the movie play only after you click the movie image, click the When Clicked button. PowerPoint will then add the clip(?) to your slide.
Resize the video image (if necessary)
1. Select the movie in the slide and then drag the sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.) that are displayed around the image.
* To maintain the image’s original proportions, drag one of the corner sizing handles.
* To change the original proportions, drag one of the sizing handles in the center of a border.
* To change the image’s size without displacing the center of the image (that is, to resize it symmetrically about the center), press CTRL while you drag a sizing handle.
* To move the video image, drag it to a new location.
Modify the way the video plays during a slide show
1. Right-click the video image in your slide.
2. Do any or all of the following:
* To adjust the volume or to change the video object display options, on the shortcut menu, click Edit Movie Object, and then select the options you want.
The Movie Options dialog box also indicates where the movie clip is stored. If it’s stored within the presentation file, the dialog box will display the location Contained In Presentation. If it’s stored in a separate linked file, it will display the file path. In the latter case, if you are going to present your slide show on another computer, you’ll need to take the linked file with you.
Tip The easiest way to copy a presentation plus all linked files to a portable medium that you can bring to another computer is to use the new Package for CD feature.
* To modify the way the video clip plays during a slide show, on the shortcut menu, click Custom Animation, and then use the controls in the Custom Animation task pane.
* To control the action that takes place when you either click the video image or move the mouse pointer over it, on the shortcut menu, click Action Settings.
* To preview the video clip, click Play Movie.